Ask
The supervisor asks the crew six questions out loud: five every shift and one that rotates through the week. It takes five to ten minutes.
Psychosocial risk, run from the field
Every safe site starts with a conversation.
Site Mind gives supervisors a short daily check to run with their crew at pre-start, gives workers a private way to speak up, and keeps a clear trail of actions that shows leaders the risk is being managed.
Built on live civil construction projects in Western Australia.
Designed around WA's Code of Practice for psychosocial hazards in the workplace and ISO 45003.
Why Site Mind
Psychosocial hazards are a WHS duty. Most sites still manage them with a poster and a phone number.
Treat them like any other hazard
High job demands, poor support, conflict and the other psychosocial hazards have to be identified and controlled, the same as a fall or a moving plant risk.
The first signs show at pre-start
Crews show strain well before an incident or a claim. An annual survey arrives months after the moment you could have acted.
Leaders need evidence
Officers have to show due diligence. That means records of what was found, what was done about it and whether it worked.
How it works
Ask, read, act, prove. Every shift.
Site Mind runs on the conversation supervisors already have at pre-start, then does the paperwork for them.
Read
Every answer carries a weight. The highest sets the crew's signal: GO, REVIEW or ACT NOW. Concerning answers go straight onto the hazard register.
Act
A REVIEW or ACT NOW creates a response action with steps, an owner and a due time, like a workload rebalance before the shift ends.
Prove
Consultation records, effectiveness reviews and repeat-risk alerts build the evidence. Reporting packs turn it into board, insurer and tender reports.
Try a question
What's the load on the crew today?
REVIEW
Sort the workload before the shift continues.
Site Mind adds a work demands entry to the hazard register and creates a workload rebalance action for the supervisor and PM, due by the end of the shift.
The app
Made for a ute bonnet at 6am.
Big answers, plain words and one thing at a time. Supervisors get through the check with gloves on and the crew still listening.
Speak Up
Some things won't come out at pre-start.
Any worker can raise a concern from their own phone, in their own words, and choose who gets to see it.
- Anonymous when they want itTheir name isn't attached unless they choose to add it.
- A private channelPrivate concerns go to HSEQ and the HSR only. The supervisor isn't told.
- A reference codeWorkers can follow up on what happened without identifying themselves.
- Help, one tap awayMATES in Construction, Lifeline and 000 are on every screen under Help now.
For HSEQ and executives
Every crew on every project, before it becomes an incident.
- People climate across every projectUpdated each time a crew finishes its pre-start check.
- Problems flagged for youRepeat risks, crews that keep coming back REVIEW or ACT NOW, and overdue actions rise to the top.
- Maturity and obligationsAn ISO 45003 maturity score and an obligations checklist show where the system is strong and where it isn't.
- Evidence packs, ready to sendBoard, insurer, and tender or audit packs built from the records your crews already create.
Built for the field
Simple on site. Thorough behind it.
Crew-level, not personal
Supervisors record how the crew and the work are going. Site Mind is not a diagnosis tool and never asks for one.
Fifteen risk areas
From work demands and role clarity to fatigue, insecure work, environmental conditions and trauma exposure.
Anonymous pulse
A monthly workforce pulse only shows a crew's results once five people have responded.
No passwords
Everyone signs in with a link sent to their email. Nothing to forget on a Monday morning.
Right view for each role
Workers, supervisors, project managers, HSEQ and administrators each see what their job needs.
Many projects, one picture
Set up every project and crew once. Results roll up from the crew to the project to the whole business.
Resources
Know the rules Site Mind is built around.
WorkSafe WAPsychosocial hazards in the workplace: code of practiceRead on worksafe.wa.gov.au
Safe Work AustraliaModel Code of Practice: Managing psychosocial hazards at workRead on safeworkaustralia.gov.au
ISOISO 45003: Psychological health and safety at workRead on iso.org
Site Mind field guides for supervisors are on the way.
Pricing
Talk to us.
Pricing depends on how many projects and crews you run. Tell us about your sites and we'll come back with a straightforward quote.
Every plan includes
- Daily crew checks
- Speak Up and Help now
- Hazard register
- Response actions
- Workforce pulse
- People climate dashboard
- Maturity and obligations
- Reporting packs
- Supervisor guide
- Manager toolkit
Questions
What people ask first.
Is Speak Up really anonymous?
Yes, when the worker leaves "send anonymously" on, their name is not attached. They can also choose the private channel, which goes to HSEQ and the project HSR only, so their supervisor isn't told.
Does Site Mind diagnose anyone?
No. The daily check records how the crew and the work are going: load, clarity, support, behaviour and so on. It manages hazards in the work, not people's mental health.
How long does the daily check take?
Five to ten minutes at pre-start. It's six questions, asked out loud, with the answers tapped in as the crew talks.
Does it replace our EAP?
No. Site Mind works alongside your EAP and crisis lines. Each project can show its own EAP number, and Help now puts MATES in Construction, Lifeline and 000 one tap away.
Which standards is it built around?
WA's Code of Practice for psychosocial hazards in the workplace and ISO 45003. Tender and audit packs map the evidence to the relevant ISO 45003 clauses.
What do we need to get started?
A phone for each supervisor and a list of your projects and crews. Tell us about them and we'll walk you through setup.
Talk to us
Open in your email app
Start the conversation.
Tell us about your projects and crews. We'll show you Site Mind and send a quote that fits.